Systems Sync Intensive
Streamline & organize your processes to delegate your business tasks in one day.
Are you constantly in reactive mode by reinventing how tasks are completed?
Every time you sign a new client, you onboard them into your business differently and tweak the Welcome Info (again) before sending it manually.
You hired a new team member (Virtual Assistant, Social Media Manager) and spend 8 hours onboarding and training only to feel exhausted and wonder why you bothered.
You spend at least half your working day dealing with client or team questions in Slack or Email because only you have the answer.
You plan to create your new course, but you keep putting it off until you've dealt with all the questions/emails from team and clients.
Then systems are your answer to operating with efficiency.
But what are “Business Systems” exactly?
A single business system is a series of steps, that when followed, produce a predictable outcome so you don’t need to spend 4 hours explaining, reviewing and giving feedback in order to for a task to be completed.
A documented “how-to” procedure is typically in the form of a Standard Operating Procedure (SOP), where the steps are described using a mix of transcribed text and video.
A system is a combination of people, tasks and technology. This allows you to delegate a task to the right person, with exact instructions, using tech to support the process.
Once systems are created, they allow you to delegate to team members and free up your time for sales, marketing and product development.
The good news is that you already have many informal systems! They’re simply in your head and aren’t easily accessible to your team.
What if you took one day to get it out of your head?
You have peace of mind as you're not holding everything in your head such as "did I send the Welcome Email to my client" or "was my newsletter actually scheduled?"
You have a clear organizational structure and processes for your business systems so you can easily refer to and use your systems.
Your key processes (how-to’s) are documented as a Standard Operating Procedure (SOPs) so you can onboard & delegate to a new team member straight away.
You deliver high quality services due to streamlined processes making clients feel loved & valued.
Team members can work autonomously as they can refer to your documented tasks instead of asking you.
You can take a vacation without your business coming to a halt.
Are you finally ready to grow your business without burning out?
You’re invited to sign up for the…
Systems Sync Intensive
Take just ONE day out of your busy schedule to identify, execute and create your organizational structure and document 8 key processes, so you can finally delegate to team members and take a vacation!
This is your opportunity to take control of your business operations in one day!
This intensive will not only ensure your key processes are documented but give you a framework to operate independently.
Now I only operate with this systemized approach.
“Fiona was the first person who introduced me to the concept of Standard Operating Procedures (SOPs) and creating systems in my business and its become clear that they are actually very valuable for a business owner - now I only operate with this systemized approach.”
- Katarina Hagstedt, Tinka Media
“60% of business owners estimate they could save at least 6 hours per week if recurring tasks were automated or delegated.”
The 4-step systems framework.
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#1 IDENTIFY
The starting point for your systems is to map out your client flow to identify all the tasks that are currently happening to attract, sell, propose, delivery and refer your current product/services.
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#2 EXTRACT
The second step is to record & document your 8 core processes in the form of a Standard Operating Procedure (SOP), this is a written/video document to show "how it’s done".
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#3 ORGANIZE
The third step is to organize your SOPs into a structure, so you & your team can easily refer to them. This is a combination of your Drive, Sheets and Project Management Tool.
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#4 INTEGRATE
Appoint a team member who not only executes the task but is your systems advocate. This person will continue to update, optimize and create new processes so you don't have to.
Systemize to step away from your business.
“I was 6 months pregnant with my first child and was starting to panic about my business, I had no idea how it was going to operate while I was away, let alone take a maternity leave. Fortunately, I found Fiona and within 3 months she created a solid operational structure and created systems for my new hire. I ended up with a 4 month maternity leave, something I'm forever grateful for!
- Katarina Hagstedt, Tinka Media
HOW WE’LL DO THIS.
Complete the application form & I’ll respond within 24hours.
Pay your invoice and schedule your day.
One day prior to your Intensive, we’ll have a 90-min call to go through your client flow and identify your current business tasks.
The day of your Intensive, you’ll have my full undivided attention in your business, creating & organizing your systems.
The following day, we’ll have a 30-min call to go through your new setup and explain how it all works.
Two weeks follow-up email support
BONUSES
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BONUSES ⋆
+ BONUS 1: Template - SOP - How to create a Standard Operating Procedures (SOPs) with a video walk-through (Value CHF197)
+ BONUS 2: Template - Project Management Tool (ClickUp) List to upload into your workspace and share with your team (Value CHF197)
+ BONUS 3: Complimentary Systems next steps & recommendations (Value CHF297)
TOTAL BONUS VALUE OF CHF691
Stay in your visionary CEO role.
“She immediately identified what needed to happen to grow the business and set up smart systems so that it was not just impeccably organized, but ready to accommodate new team members and an influx of new clients. Fiona's organizational skills make it possible for the business to run smoothly, and this allows me to stay in the visionary CEO role”
- Gio Marcus, Gio Marcus Copywriting
Hey, I’m Fiona
A certified Online Business Manager with 10+ years corporate experience working in global sales & digital marketing. My love of digital organization lead me to supporting entrepreneurs to grow and scale their businesses with strategy, systems and support.
I’m a New Zealander by nationality and grew up at the beach but ironically I’ve ended up living on the other side of the world near the mountains in Zurich, Switzerland - so I’m both a beach and mountain girl.
This is for you if you’re ready to:
Spend less time on your recurring business tasks.
Hire & delegate to team members.
Go on holiday without your laptop.
Grow your business sustainably.
“I could leave my business for 4 months and a team could manage it without my daily presence -wow!”
— Katarina Hagstedt, Tinka Media
FAQs
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You don’t need to have a team in place to implementing this operational structure, in fact it will make the hiring and onboarding process a lot easier for you and/or you can simply enjoy the reduced overwhelm.
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No, you definitely don’t need a fancy Project Management Tool to create your systems, just a Google Doc & Sheet is enough to get started. I'll also provide recommendations on the tools you can use, which are all available for free if you’re just starting out. We'll also provide you an Audit which includes suggestions on what to optimize next in your business such as additional SOPs, Technology etc.
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Yes! I will need your full undivided attention in order to obtain the recordings of the tasks. However, if you have team members who can do this on your behalf then I’m more than happy to work with them directly!
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Unfortunately, there isn’t enough time in one day to extract your current systems AND optimize your tech tools. However, I’ll be keeping note throughout the day and provide recommendations on next steps in regards to your tech stack and optimization.
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Absolutely, your team member(s) such as a VA are more than welcome to join the Intensive and support you as they often know the tasks better than anyone!
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I’ll deliver a minimum of 8 documented SOPs including a templated Master SOP - How to Create an SOP for you to replicate in the future.
However, if I have time I’ll continue to create more as long as you’ve provided me with the screencasts.
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All businesses benefit from having systems in place, it is the key to growing and scaling your business in a sustainable manner. When you first start with creating systems, we don’t try to create NEW processes, it’s just about getting everything out of your head and down on paper - otherwise you’ll start to feel overwhelmed by the process.
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Yes! please reach out to me but I do offer a two monthly installments.
Apply now to sync your systems so you can;
Hire & delegate to team members
Go on holiday without your laptop
Grow your business without burning yourself out
Your investment: CHF1’290